Tourism Vancouver Island’s annual general meeting will be taking place on September 27, 2018 at Kwa’lilas Hotel in Port Hardy, BC. The meeting will begin at 12:00pm, and all registered stakeholders are welcome to attent. There shall be a presented report to the Registered Stakeholders of the affairs of the society, the auditor’s report, any financial statements required by the Act, and other information or reports relating to the Society’s affairs as the Board may determine.
TO: THE VOTING STAKEHOLDERS OF THE TOURISM ASSOCIATION OF VANCOUVER ISLAND
NOTICE IS HEREBY GIVEN, pursuant to the Society Act of British Columbia (the “Act”) and the
Bylaws of the Society, that the 2018 Annual General Meeting of the Society will be held on
September 27th, 2018 at Kwa’lilas Hotel, 9040 Granville Street, Port Hardy, BC at the hour of
12:00 pm, for the following purposes:
1. To receive and approve the financial statements of the Society for the fiscal year ending
March 31, 2018;
2. To approve the minutes of the September 21, 2017 Annual General Meeting
3. To receive the reports of the Board of Directors of the Society;
4. To appoint Auditors for the Society for the coming year;
5. To consider, and if thought fit, to pass special resolutions contained in this Notice of
Special Resolution; and
6. To transact such further or other business as may properly come before the meeting or
any adjournment thereof.
In accordance with Bylaw 3.2 Annual General Meeting, which states: The Annual General
Meeting of the Society may be held at any place within the Vancouver Island region of the
Province of British Columbia on a day, time and month as the Board may by resolution
determine, and such meeting shall ordinarily take place at least once every calendar year. At
Annual General Meetings there shall be presented a report to the Registered Stakeholders of
the affairs of the Society, the auditor’s report, any financial statements as shall be required by
the Act, and other such information or reports relating to the Society’s affairs as the Board may
DATED at Nanaimo, British Columbia this 29th day of August, 2018.
BY ORDER OF THE BOARD OF DIRECTORS
Ian MacPhee, Chair
NOTICE OF SPECIAL RESOLUTIONS
The Board of Directors of the Tourism Association of Vancouver Island hereby gives notice that
at the 2018 Annual General Meeting of the Tourism Association of Vancouver Island to be held
September 27, 2018, the Board of Directors will be proposing the following Resolution:
Explanation of revisions:
Deleted text is marked with a
Added text is bolded.
Unaffected text remains as is.
WHEREAS, the Board of the association has met to review the Bylaws of the association; and
WHEREAS, the current Bylaws of the association has language that could be misinterpreted; therefore,
BE IT RESOLVED, that Bylaw 4.3 be amended to read:
(a) The Vancouver Island Region will be divided into electoral areas for convenience of
The electoral area boundaries will be set according to determined marketing:
(i) South Island: CapitalRegional District,
(excluding Southern Gulf Islands );
(ii) South Central Island: Cowichan Valley Regional District
(Malahat to Ladysmith);
(iii) Central Island: Regional District of Nanaimo
, Parksville, Qualicum Beach to Coombs;
(iv) Gulf Islands: Southern & Northern Gulf Islands, excluding Cormorant & Malcolm Islands;
(v) Pacific Rim: Alberni-Clayoquot Regional District;
(vi) North Central: Comox Valley Regional District and Strathcona Regional District; and
(vii) North Island: Regional District of Mount Waddington, including Sayward & Zeballos.